The group’s name is GLENMORISTON IMPROVEMENT GROUP (GIG)
B THE PURPOSES OF THE GROUP ARE :-
(1) to improve the area known as Glenmoriston (Postcode IV63 7–) for the benefit of its residents and visitors, as a not-for-profit organisation.
(2) to encourage the goodwill and involvement of the wider community and to foster community spirit and pride
(3) to implement projects which will enhance the facilities offered in Glenmoriston
(4) to work co-operatively with the Glenmoriston Millennium Hall Committee, the Fort Augustus and Glenmoriston Community Council and the residents of Glenmoriston.
C CARRYING OUT THE PURPOSES
In order to carry out the purposes, the Committee has the power to : –
- hold a bank account, raise funds, receive grants and donations
- take on leases and employ staff
- co-operate with and support other groups with similar purposes operating within the geographical boundaries of the area known as Glenmoriston.
- do anything else within the law which is necessary to achieve the purposes
Membership is open to anyone who lives in Glenmoriston and supports the purposes of the Glenmoriston Improvement Group. Under 16s may be members and have voting rights. There is no membership fee.
The Glenmoriston Improvement Group will not discriminate on the grounds of gender, age, race, colour, sexuality, disability, marital status, political or religious belief. Any offensive behaviour will not be permitted. The Committee may expel someone from membership, provided it is in the best interest of the group to do so, and they are given the right to be heard by the Committee before the decision is made.
E ANNUAL GENERAL MEETING – AGM
- The AGM must be held every year, with 14 days notice given to all members telling
them what is on the agenda.
- There must be at least 3 members in addition to the Committee present at the AGM.
- The Committee shall present the annual report and accounts.
- Any member may put themselves forward for election as a Committee member at the AGM.
- Every member has one vote.
- Members shall elect between 4 and 6 members to the Committee, for varying terms of office from one to three years, to ensure a cycle of experience. They will retire at the appropriate AGM and may stand for re-election, though recognition will be made of the need to refresh the committee if other members wish to stand.
- The business of the Group will be carried out by a committee of between 4-6 members, with decisions taken by majority views and the Chair having a casting vote if necessary.
- The Committee shall hold at least 2 meetings each year. They will elect a chair, treasurer and secretary at their first meeting.
- At least 3 Committee members must be at a committee meeting to be able to take decisions. Minutes shall be kept for every meeting.
- The Committee must keep accounts which may be viewed by any member on request.
- During the year, the Committee may appoint up to 2 extra members on to the Committee who will stand down at the next AGM but are eligible for re-election.
- The Committee may make reasonable additional rules for the proper conduct and management of the group. These rules must not conflict with this constitution or the law.
- Funds must be held in the group’s bank account. All cheques must be signed by
2 of 3 signatories nominated by the Committee, one being the treasurer.
- Funds cannot be used to pay Committee members except to refund legitimate expenses.
- Funds and property must only be used for the purposes of the group.
- Accounts will be examined externally annually prior to presentation to the A.G.M.
H SPECIAL (Extra-ordinary) GENERAL MEETINGS
Special General Meetings may be called by the Committee for the following reasons. All members must be given 14 days notice and told what business is proposed.
- Changing the Constitution – The constitution may be changed by a two thirds majority of members present and voting at a Special General Meeting.
- Emergency Special General Meetings (E.G.M.) –may be called by the Committee or at least 6 members to discuss urgent issues.
- Winding up – the group may be wound up by a two thirds majority of members present and voting at a Special General Meeting. Any money or property remaining after payment of debts must be given to a voluntary group with similar purposes.